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This is one of the biggest concerns for an out of state landlord and even local landlords. I have had many landlords contact me to take over the management of their property because they have received repair bills in the thousands for damages caused by their previous tenant. In their contracts they found the property manager only inspected the property once a year and for any subsequent inspections, the landlord would be charged an additional fee.
It’s very important that in the property management agreement it states that the property manager will conduct at the bare minimum an inspection of the property, inside and out, at least every 6 months. At my property management company in Las Vegas, we conduct a property inspection every four months to ensure the tenant is maintaining the property and to minimize any chance of future damage or neglect. With that said, if the tenant wants to damage the property prior to moving out, there is nothing a property manager can do to prevent this but if a property manager is conducting multiple property inspections to ensure the tenant maintains the property, that’s all you can ask.
A property inspection should be a quick walk through of the property to minimize any inconvenience to the tenant. A property manager is only looking to ensure there is no damage to the property, property is kept in good condition, air filters are being changed, no water leaks and there are no unauthorized guests or pets staying at the property. Whenever possible, a property manager should have the tenant sign the walk through inspection report as it provides evidence that the property manager did in fact conduct an inspection. This helps protects the property manager from any future claims by the landlord if the tenant were to move out of the property and causes thousands of dollars of damage to the property.
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This is a good article. Obviously background checks on all potential tenants is essential and should hopefully provide a cover letter from their previous landlord. It also depends who you’re renting to as students are much less likely to take care of the property then working professionals. Unfortunately it’s simply one of the risk you have to try and mitigate against as best as possible